The Agility™ System's fully automated Document life-cycle captures, manages, shares and secures information within the company.
Centralised control removes the chaos of folder structures and fragmented document repositories by providing a robust and secure repository for all documents.
The Document Manager utilises full document lifecycle and allows trained in-house Administrators to automate the creation of each document, configure a sequence of notifications approvers, reviewers and determine document archiving.
■ Document check in / check out
■ Multiple Document review & comment
■ Indexing & version control
■ Bulk document transfer
■ Hit counters to evaluate document usage
■ Electronic signature
■ Central repository of all documents / artefacts
■ Safeguarding documents protected by daily back-ups
■ Indexing with metadata provides quick retrieval with key words
■ Secure sharing promotes collaboration and knowledge sharing
Maintaining records on a daily basis is part of an organisations administrative, operational and commercial activities. In compliance terms, evidence is king! Records creation and subsequent destruction are viewed as business critical with secure storage time-managed.
This element provides a robust process to index and store records in accordance with document criticality of statutory / regulatory obligations.
■ Capture and Creation of all records
■ Management and Maintenance of records
■ Search, Access and Retrieval of records
■ Retention and Disposal of records
■ Record Encryption
■ Improved compliance with statutory and regulatory records
■ Secure storage of company intellectual property
■ Single source of company records retention
■ Improved access to records in response to audit and regulatory enquiries
■ Improved cost-efficiency (paper to electronic files)