Document Management

The Agility™ System's fully automated Document life-cycle captures, manages, shares and secures information within the company.

Centralised control removes the chaos of folder structures and fragmented document repositories by providing a robust and secure repository for all documents.

The Document Manager utilises full document lifecycle and allows trained in-house Administrators to automate the creation of each document, configure a sequence of notifications approvers, reviewers and determine document archiving.

Features

Document check in / check out

Multiple Document review & comment

Indexing & version control

Bulk document transfer

Hit counters to evaluate document usage

Electronic signature

Benefits

Central repository of all documents / artefacts

Safeguarding documents protected by daily back-ups

Indexing with metadata provides quick retrieval with key words

Secure sharing promotes collaboration and knowledge sharing

records management

Maintaining records on a daily basis is part of an organisations administrative, operational and commercial activities.  In compliance terms, evidence is king!  Records creation and subsequent destruction are viewed as business critical with secure storage time-managed.

This element provides a robust process to index and store records in accordance with document criticality of statutory / regulatory obligations.

Features

Capture and Creation of all records

Management and Maintenance of records

Search, Access and Retrieval of records

Retention and Disposal of records

Record Encryption

Benefits

Improved compliance with statutory and regulatory records

Secure storage of company intellectual property

Single source of company records retention

Improved access to records in response to audit and regulatory enquiries

Improved cost-efficiency (paper to electronic files)